For teams that deliver EU-funded projects

Run your EU project in one place.

One suite for managing your stakeholders, events, experts, ToRs and reporting. Turn your admin obligations into actionable insight, and make your impact visible.

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✓ Hosted in the EU✓ Built in Europe for Europe✓ Grants and service contracts

A day in your Project Suite

01HomeEverything that needs you, on one screen
02ActivitiesFrom invitation to evidence
03Experts and timesheetsEvery expert and their days, at a glance
04StakeholdersEvery note and meeting stays on the record
05Administration and reportingResults, budget, approvals and reports
06AnalyticsYour impact, visible any time

Your suite

Six parts that share one record

Each part is useful on its own. Together they mean nothing is typed twice: a check-in becomes an attendance list, a signed timesheet becomes an expense, an approval unlocks the event, when your contract needs one.

ActivitiesEvents, deliverables and expert missions, grouped by the results they serve. Programme, logistics, invitations, check-in and follow-up built in.Explore →ExpertsYour (N)KE pool, selection, contracts and day budgets across every project.Explore →

At the centreOne recordEvery part reads from it and writes to it. Nothing is typed twice.

PeopleOrganisationsActivitiesEvidenceExpert daysBudgetIndicators

→ A check-in becomes an attendance list→ A signed timesheet becomes an expense→ An approval unlocks the event

StakeholdersEveryone you work with, with notes, follow-ups, lists and tags. Records fill themselves.Explore →Administration and reportingResults, budget, approvals, reports and the contract in six tabs. Approval is a switch: on for service contracts, off for most grants.Explore →Analytics and reportingParticipation, reach and indicators, with every figure traceable to its proof.Explore →

Evidence

Proof that collects itself

No more juggling tools, folders and versions of the same document. Everything your funder asks for lives in one place, a single source of truth that the whole team works from. Most of it is created while you work: Convenor keeps it, labels where it came from, and puts it in the report. Upload is only for what comes from outside.

From the recordAttendance listsWritten by check-in at the door.

From the recordFeedback resultsStraight from the form sent after each event.

From the recordMeeting notesLogged on missions and calls, linked to each person.

From the recordExpert daysFrom signed timesheets, per activity.

Analytics and reporting

Show your impact, and report it without the scramble

Every check-in, feedback form, publication and signed timesheet counts. You never count by hand again, and each report section starts drafted, with the figures and evidence already in.

417participants reached, 46% women

7 of 11indicators on track

88%found the events useful

3,920publication views

214expert days used

✓Disaggregated by default. Gender, country, sector and type of organisation, the way funders ask.
✓Indicators with their proof. Baseline, target and current value, each traceable to its source.
✓Feedback that counts. Satisfaction and outcomes, straight from the forms.
✓Reports drafted from the record. Reviewers comment per section, and a check lists what is missing before you submit.
✓The whole bundle, checked. Narrative, finance, logframe, timesheets and attendance, ready for the funder.

What you can do in analytics and reporting →

For experts

One portal for every project you work on

Key and non-key experts sign in with an email link. They see their own work and nothing else.

✓File hours day by day; missions are already in.
✓Sign timesheets and contracts on a phone, no printing.
✓Upload invoices and travel claims matched to the signed days.
✓Keep your CV current once, for every ToR.

Create an expert account Expert sign in

Made for the whole project

For everyone around the project, not only the coordinator

Partners in a consortiumEach partner sees only its own activities, and submits its own evidence, timesheets and expenses.

Steering committeesPapers generated from the record, minutes written in the tool, decisions followed up at the next meeting.

Expert selectionShortlists, every CV checked against the requirements, and contracts signed online.

Contract manager accessA read-only view for the funder’s contract manager: progress, ToRs and reports in one link, without email back and forth.

Getting started

Starting a project, or already halfway?

Both work. Nothing gets retyped.

A new project

About 20 minutes to set up.

Contract, funder and envelope
Results framework, imported from your logframe
Team and key experts
Budget, ToR template and branding

A project already running

Bring what you already have.

Drop in the project folder
Check what we found, pile by pile
Confirm the numbers once
Choose the date Convenor takes over

Prefer help? We run the import with you on a call. Book an onboarding call

Questions

Good to know before you start

The questions implementing teams ask us most.

Something else on your mind?Ask us directly. We reply within one working day.

Reach out Email us

About Convenor

Who is Convenor for?

Implementing organisations that deliver EU-funded projects: NGOs and civil society, think tanks and research institutes, consultancies and implementing companies, universities, and public bodies. It is built for the team that runs the project day to day: coordinators, contract leads, finance and M&E. Partners in a consortium and experts get their own access, and guests use it through invitations.

Which projects does it fit?

Grants and service contracts funded by the EU, from technical assistance and capacity building to research, events, studies and expert missions. If your work runs on activities, Terms of Reference, experts and reports, it fits.

Does it replace the funder's own portal?

No. Convenor is where your team does the work and keeps the evidence. It prepares the documents and report bundles; you upload them where the funder asks. Your contract manager can also follow progress through a read-only view.

Getting started

How long does it take to set up?

A new project takes about twenty minutes: contract, logframe, team and your ToR template. A project that is already running takes longer, because you check what we found in your files, but nothing gets retyped. We can do it with you on a call.

Can we bring a project that is already running?

Yes. Drop in the project folder. Convenor sorts the files, you confirm the numbers once, and you choose the date from which the team works in Convenor. Everything before it stays as read-only history.

Can we keep our own ToR template and branding?

Yes. Upload one of your ToRs and Convenor copies its sections and fields. Invitations, forms and documents carry your logo and the EU funding statement.

People, data and money

Do experts, partners and guests pay?

No. Experts, event guests and your contract manager use Convenor for free. Consortium partners work inside your project subscription, and see only what you share with them.

Where is our data, and who owns it?

Your data is hosted in the EU and belongs to your organisation. You can export it at any time. When a contract ends, it is kept for the retention period you choose and then deleted.

Talk to us about your project

Ask a question, see a demo with a project like yours, or start onboarding straight away.

Start onboarding →

What happens next

1We reply within one working dayFrom someone who has run EU projects, not a sales script.
2A short call about your projectThirty minutes on how you work today, with a demo if you would like one.
3Your project, set up for youWe import your logframe, stakeholders and experts, so you start from a full suite.

Tell us about your project

Email us with your organisation and where your project is: starting, already running, or in proposal. We reply within one working day, with a demo if you would like one.

Email info@convenor.eu

Or copy the address: info@convenor.eu